9 Free Scrum Templates to Track Your Workflow

Alex York

Senior Content Marketing Manager

February 9, 2023

Max 10min read

As technology advances, the complexity of many projects advances with it. Over the years, several project management frameworks have arisen that allow project managers to monitor and manage the progress of their projects more.

And scrum is one such framework that’s gaining popularity in agile project management. It makes it easier to break large projects into smaller, more easily managed tasks and keep track of how those tasks are progressing. 

Properly implementing Scrum can help team members stay on task and complete projects faster and with fewer errors. Project managers can make use of templates to ensure that their scrum workflow follows the framework accurately.

In this post, we’ll present nine scrum templates that will fit a variety of use cases and workflows.

What is a Scrum Template?

A Scrum template is a pre-formatted document or tool that is used to help teams organize and plan work within the Scrum framework. Scrum templates provide a consistent, structured approach to managing tasks and progress, and they can help teams stay on track and achieve their goals in the agile project management framework.

Some examples of Scrum templates include Sprint backlogs, which list all the tasks that need to be completed during a specific sprint, and Product backlogs, which list all the tasks that need to be completed for a particular project or product. Other templates may include meeting agendas, burndown charts, and retrospective reports.

These templates are designed to support the Scrum process, ensuring your software development team has a shared understanding of the work to be done, and how it will be accomplished.

Why are scrum templates important to an agile business?

Scrum templates are essential to a business dedicated to the agile workflow as they provide structure and consistency in the way work is organized and planned. This helps a scrum master manage the software development agile team so everyone stays on track and achieves their goals more efficiently.

A team may think they understand the Scrum process and may know the definitions of all the Agile Scrum terms by heart, but still not be provided the proper amount of focus to execute a scrum task properly.

A scrum template solves this for agile teams:

It ensures all autonomous teams have a shared understanding of the work to be done while improving visibility into project plan progress. This streamlines the process to minimize the time and effort spent on organizing and planning work. They allow software or agile marketing teams to respond quickly to changes and adapt to new challenges, which is crucial in an ever-changing environment.

What makes a good scrum template?

A good Scrum template is easy to use and clear to understand. Often used within a team’s agile tools, it provides a solid agile framework for following the Scrum process. The following are some factors that make a good Scrum template:

• Easy to use: The template should be easy to understand, fill out, and update. It should have an intuitive design that allows employees to quickly get started while sticking to the agile methodology
• Clear: The template should communicate information about the Scrum process and the project’s current status within that process. It isn’t enough just to be easy to understand, it must highlight the Scrum workflow.
• Supports the Scrum process: Many templates can provide a brief overview of Scrum concepts, but a good one will go a step further. It will make it easy to track who is working on what, what their role is, and how far along they are on each of their assigned tasks.
• Customizable: Not every project is the same. While the Scrum process is simple, its real strength comes in its adaptability. Although some Scrum templates will be designed for specific tasks within the Scrum framework or specific types of projects, each should allow enough customization to fit all necessary use cases.
• Automated: Automation of some templates can save time and increase accuracy. The template should be automated to the extent that it allows for easy updates and monitoring of progress.
• Provides visibility: A good Scrum template should provide visibility into the progress of the project, allowing team members to easily see what has been done, what is currently being worked on, and what still needs to be done.
• Data-driven: The template should be data-driven, meaning it should be able to collect, store and analyze data. It should also allow for easy extraction of data and reports.
• Actionable: The template should include clear, actionable next steps and help focus the team’s work on the overall project plan. 

By following these guidelines, a good Scrum template can help teams to stay on track, work more efficiently, and achieve their goals—all with the right agile tools.

9 Scrum Templates to Consider for Your Team in 2023

These templates are for the planning and execution phases of the scrum workflow. We have a separate list of templates that will help your team organize the Sprint Retrospective.

1. ClickUp Agile Scrum Management Template

Our Agile Scrum Management Template includes all the essential elements of the Scrum workflow. It will help project managers track backlogs, sprints, test management, and retrospectives. This template covers scrum management from a broad level and is designed to support teams who need to keep track of complex projects and stay on track with the scrum goals that have been laid out.

The template provides a clear and consistent approach to organizing and planning work. Additionally, this scrum template includes a “How to get started” doc. In it, project managers and team members alike will find detailed information on how to effectively use the template.

Using the guide ensures that teams can quickly understand and implement the features and custom fields provided by the template, making it easy to start using it right away in your agile project management process.

2. ClickUp Agile Scrum Bugs List Template

Our Agile Scrum Bugs List Template provides an additional look into the base Agile Scrum Management template mentioned above. The bugs list view makes it easy to track and manage bugs as they come up, using the scrum workflow. When you use this template, you’ll find a clear and consistent interface that provides tools for identifying, prioritizing, and resolving bugs. 

It lets team members record all the critical information needed to document and resolve bugs, with sections for the description of the bug, the priority level, the person responsible for resolving it, and its current status. This template can be used in conjunction with other scrum templates on this list to ensure that bugs are identified and addressed promptly.

With the use of this template, your scrum team can improve their ability to identify bugs, prioritize them according to the impact they’ll have on the final product or its current phase, and keep track of the progress made to resolve them.

3. ClickUp Scrum Board Template

This Scrum Board Template is another additional view of our Agile Management Template. Within the scrum workflow, the scrum board is an effective way for teams to visualize and organize their work—whether it’s user stories or tracking bugs.

A scrum board provides a visual representation of the tasks that need to be completed, tracks the progress that’s been made, and makes it easy to see the status of each task. This view of the management template is divided into columns that allow an at-a-glance look at where each task stands in the process.

You’ll find columns for tasks that need to be done, and those that have been accepted or rejected. There are also columns for tasks that are pending or waiting for approval. 

Unlike physical scrum boards, the one in this template is easily updated and automated. It can integrate easily with other tools in your tech stack so information about your project’s progress is always exactly where you need it.

4. ClickUp Agile Scrum Backlog Template

The Agile Scrum Backlog Template presents another look into our Agile Scrum Management template and provides a view of the scrum backlog. Backlogs are an important part of the scrum workflow. This particular view is concerned with the sprint backlog, rather than the product backlog.

The sprint backlog is used by the development team to track the progress of a sprint. They’ll fill in the tasks of the backlog (again, not necessarily the product backlog) during the planning phase of the sprint.

This template makes it easy for them to track which tasks in the current sprint have been completed, and what stage of completion those that haven’t are at. 

5. ClickUp Agile Scrum Bugs Priority Template

Just as a hospital must prioritize emergency room patients based on the severity of their affliction, development teams must prioritize bugs based on their impact on the project. The Agile Scrum Bugs Priority Template provides them with the tools to do just that.

Developers will be able to label bugs by their severity and view them in that format with this view of the original Agile Scrum Management template. This gives a glance at how many of which type of bug is remaining and allows team members to quickly identify which bugs should be worked on first.

By properly using the bugs priority view, development managers can avoid or properly manage technical debt and reduce the chances of negative effects from improperly prioritized bugs.

6. ClickUp Scrum Sprint Planning Template

Now it’s time to move on to another template and have a look at some of the views it provides.

Our Scrum Sprint Planning Template does for the sprint planning phase what the management template did for its execution phase. Before each sprint, careful planning must take place to ensure that the tasks to be completed move the project toward its goals in the most productive way. 

This template allows sprint planners to keep track of the tasks that’ll need to be completed during the sprint, the goal of the current sprint, and other information that will help set up scrum teams for a successful sprint.

7. ClickUp Scrum Active Sprint Template

The ClickUp Scrum Active Sprint Template within the previously mentioned Scrum Planning Template will show you information about the currently active sprints. Sprints are organized into columns showing what’s in development, ready for review, awaiting deployment, and more.

For each task in a column, important information about its category, development status, timeframe, and goal are readily viewable without any additional steps.

8. ClickUp Scrum Meeting Template

Scrum meetings are another key element of the workflow. These meetings usually occur daily. They allow the team to assess the work that has been completed and what still lies ahead.

They are important to the agile nature of scrum because they are where roadblocks and other newly discovered obstacles are accounted for and fit into the sprint schedule. Our Scrum Meeting Template will make it easy to plan and execute these meetings. 

This template provides an easy way for team members to contribute to the meeting with details about what they accomplished since the last meeting, what blockers they’re currently facing, and what they plan on doing for the day.

9. ClickUp Sprint Events Template

Our final template of the list is the Agile Sprint Events Template. This template provides a central location for documenting details about the entire sprint process. Scrum teams will be able to keep track of all event meeting notes, decisions, events, and learnings that occurred during the sprint process.

This makes it a convenient document to share with any stakeholders, to get a quick overview of how the entire process went, or to refer back to as a learning exercise for future sprints. 

Streamline Your Scrum Process with ClickUp

Scrum templates are a powerful tool for organizing and planning projects that will make use of the Scrum framework. With the templates we’ve highlighted in this guide, your team can gain valuable insights into your project workflows and position themselves for greater productivity.

However, it’s important to remember that a template is just one aspect of the scrum process. To get the most out of a template,  the tools you use to implement it must also be of high quality.

ClickUp provides a central platform where teams can organize tasks, track progress, and communicate with each other. It offers a variety of integrations and customization options, making it flexible and adaptable to the specific needs of your team.

Give ClickUp a try and see how it can help improve your team’s productivity and achieve success in your projects.